Hostel Rules

These Hostel Rules (Rules) must be followed by all the residents staying in Syndicate Women's Hostel. Any breach or violation of these Rules will amount to a breach of the Resident Agreement entered by the resident with Syndicate Women's Hostel and may trigger Syndicate Women's Hostel’s rights to terminate the agreement. These rules may be updated from time to time by Syndicate Women's Hostel at its sole discretion.

Care of the Building, Common Areas and Rooms:

Vandalism is a serious offence. Vandalism means and includes any and all acts of destruction, damage, and/or defacement of any asset or property owned by Syndicate Women's Hostel. The residents found guilty of committing such an offence can be evicted from the property and be required to pay all costs incurred by Syndicate Women's Hostel due to such damage or destruction.

Any items of common use (e.g. microwave, iron, kettle, induction top, magazines, crockery, common TV units, etc) provided by Syndicate Women's Hostel as part of the amenities package, shall be used only in the common areas and not in individual rooms.

No furniture or furnishings in the common areas of the Hostel may be moved by the residents at any point of time.

Any damage to the Hostel must be reported by the residents immediately to the Syndicate Women's Hostel Representatives. The residents will be liable to pay for the expenses or costs arising from use/misuse of the same by the resident, except for damages caused by normal wear and tear.

The residents must keep the keys of their rooms and wardrobes safe with them. In case of loss, they will have to bear the cost of replacement of keys. The locks for the wardrobes and/or the room are not allowed to be changed.

Even in very special cases when the resident is permitted to change or put an additional lock on the room door by the Syndicate representative, the resident must ensure that one set of the room keys are submitted to their respective roommate(s) and the Syndicate Women's Hostel Warden for regular Housekeeping, R&M requirements, and any emergency situations.

Intoxication, Betting and Gambling

Syndicate Women's Hostel is strictly opposed to possession, distribution and consumption of illegal substances inside the Hostel. If any instance of such action is brought to the notice of Syndicate Women's Hostel Representatives, Syndicate Women's Hostel has the right to terminate the Resident Agreement and inform the parents/college authorities, accordingly.

Betting and Gambling by any means is strictly prohibited in the Hostel. In the case of any such instance, Syndicate Women's Hostel has the right to immediately terminate the Resident Agreement and inform the parents/college authorities.

Conduct & Behaviour

Ragging in any form whatsoever is strictly prohibited and is a cognizable offence under the Indian Penal Code, 1860. All instances of ragging brought to the notice of Syndicate Women's Hostel Representatives will be reported to the appropriate legal authorities.

In case of any emergency or crisis, the residents must follow the guidelines of the Syndicate Women's Hostel Representatives / Security Officer / Nodal Officer strictly.

Any resident or a group of residents, who wish to organize a party and/or invite guests, must take prior permission of the Syndicate Women's Hostel Representative and it will be the responsibility of the residents to ensure the decorum of the Hostel is maintained at all times and that the premises are cleaned up after the party.

Syndicate Women's Hostel treats all its employees and service providers including Hostelkeeping, security and food vendors with dignity and respect. It is expected that the residents also uphold this principle in their dealings with all Syndicate Women's Hostel employees, representatives and service providers.

The residents must always behave in accordance with the Syndicate Women's Hostel Anti-Harassment Policy and shall not harass any persons. Further, all residents must respect the personal beliefs of the other residents, such that no resident hurts any religious sentiments, beliefs, or practices in any way whatsoever.

Making loud noises, including playing loud music between 10.30 PM to 6.00 AM is strictly prohibited. These timings may differ for certain Syndicate Hostels/neighbourhoods and will be communicated via the Hostel noticeboards.

The residents should not behave in any manner which is deemed to be offensive by the neighbours or by the society either in the premises or in the neighbouring areas surrounding the premises.

The resident shall cooperate with the Syndicate Representative for getting his/her police verification, FRRO compliance and any other compliance, as required by Syndicate Women's Hostel, done timely.

Pantry Rules

Cooking of food in any area except the pantry room is strictly prohibited.

Personal food items can be stored in common refrigerators. The residents should adequately label their food items. Syndicate will not be liable for consumption of personal food items by the other residents.

The residents should ensure that the pantry area is clean after their use. All the dirty dishes should be placed in the sink, and any leftover and/or garbage must be thrown in the appropriate dustbins. The residents will be liable for damage to common utensils.

If food is ordered from outside by the residents, then all leftovers and packaging materials should be disposed of in appropriate dustbins.

Food & Beverage Services

All residents are encouraged to consume all food items only in the designated cafeteria area. However, when a resident wishes to carry their food to the room, they must strictly use their personal utensils. Taking the common cutlery and utensils provided by Syndicate Women's Hostel to the room (including plates, spoons, bowls and glasses) is strictly prohibited.

In case a resident decides to take the food to their room, they are expected to act responsibly and avoid food wastage. It is also their responsibility to ensure that any leftovers are disposed of in appropriate dustbins. Furthermore, immediate consumption of food is highly advised, as a delay may impact the quality of food.

Cooking or reheating of food inside the room is strictly prohibited under all circumstances.

For every meal, the resident is required to punch their attendance through the QR code scan feature on the Syndicate Women's Hostel Resident app or in any other way communicated by Syndicate Women's Hostel to mark the food attendance before taking the food.

Select dishes will be served in limited grammages or quantities.

Water & Electricity Consumption

Water should be used judiciously. The residents should report any water leakages to the Syndicate Women's Hostel Representatives as soon as the same is noticed.

Electricity should be used responsibly. Unnecessary usage of fans, lights and heaters when no one is present in the room is strictly prohibited. If found, a fine of Rs. 500 will be levied on all the room members staying in that particular room, irrespective of their presence.

Security & Safety

All residents are required to update their details of outside business when leaving the hostel in the log register that is kept at the entrance of the hostel.

If leaving for outstation, the same needs to be updated in the outstation register with a permission phone call from the parents to Warden.

No hostellers are allowed into the hostel post 9.30 PM, unless we receive their parent’s approval and reason for the delay.

In special circumstances, the Syndicate Women's Hostel Security team reserves the right to reject any late entry, exit or night-out from any of its Hostel at its sole discretion.

Syndicate Women's Hostel has the right to share the entry-exit or leave data with the parents and authorities, if required under law.

Syndicate Women's Hostel will not be responsible for the loss of any personal belongings of the residents. The residents are strongly advised to keep secure and lock all their valuables e.g. mobile phones, laptop, watches, money etc. at all times. While leaving the room or going on leave, it is the responsibility of the resident to ensure all their belongings are securely stored and locked in their cupboards. Syndicate Women's Hostel would not entertain any claims for the loss/damage of any loose or unsecured belongings of the resident.

Building repairs and maintenance is a continuous and planned affair and Syndicate Women's Hostel reserves the right to open and enter any room while the student is on leave to carry out such maintenance work. The same would be carried out in presence of the Security / Syndicate Women's Hostel representatives.

Possession, distribution and use of firearms, lethal weapons (including air guns), illegal substances and hazardous material are strictly prohibited in the residences. We reserve the right to search bags of the residents as well as their visitors at any time and confiscate any prohibited substances that may be found in their luggage or in their possession.

In case of any emergency, please contact the Syndicate Women's Hostel security team or the Syndicate Women's Hostel helpline. Important contact numbers will be provided to all residents at the time of move-in.

Tampering with any security or fire-fighting equipment is strictly prohibited. The resident responsible for such actions will be held responsible for the cost of restoring the damaged equipment.
In case of any emergencies in the building, all the residents should be patient and cooperate with the Syndicate Women's Hostel Representatives.

Syndicate Women's Hostel reserves its right to handover its property to the Government Authorities in case there is any notice/order/directions from the District Administration or State Government to acquire its property during an emergency. The rooms occupied by the residents may be vacated and their belongings may be shifted in their absence for any necessary compliance of such Government Order.

Syndicate Women's Hostel reserves the right to update or revise the safety and security Hostel Rules at any time at its sole discretion.

Housekeeping

Regular housekeeping is an important aspect to ensure cleanliness and hygiene is always maintained in the Hostel. To ensure the same, cleaning of the room may be carried out in the absence of residents as well, so the residents are advised not to leave their valuables open and unsecured in their room. The residents must ensure their valuables are always safely placed in storage and the rooms are always kept locked.

Please note, the services of the housekeeping staff can’t be utilized for any personal work. For example: no personal utensils will be washed by the housekeeping staff.

The residents are expected to cooperate in the periodic (quarterly) pest control / fumigation / preventive maintenance activity.

Littering the room and common spaces is strictly prohibited.

Laundry

Laundry services are meant for regular daily wear only. For hygiene considerations, no underclothing or socks will be accepted for Laundry.

The following items should not be given in general laundry service, as they can get damaged:

Any delicate or expensive branded clothing
Woollens, jackets, leather items, embroidered clothing
Items strictly meant for dry cleaning

It is the resident’s responsibility to ensure that the correct information is provided about the number of pieces of clothing being given for the laundry service.

Residents are not allowed to run the machine for clothes that are very minimal. Keeping the water and electricity usage in mind, please use the washing machines responsible to run your laundry at the correct capacity of the machine.

Internet

Bandwidth speed will depend on the service provider and the Hostel location. Speed will be limited per user and may be changed as per company policy.

Devices per user: Hostels may have a restriction on the maximum number of devices per user. One user can access the internet on limited devices at a time (limit of devices may vary Hostel to Hostel).

Syndicate Women's Hostel is committed to offer a fair internet experience to everyone for which Syndicate Women's Hostel may continuously monitor internet usage by the residents. A Fair Use Policy i.e.to ensures that every resident uses data in moderation with respect to the fellow residents (given in Gigabytes (GB) of data) will apply on all internet services.

Browsing access: The residents are not allowed to -

Access pornography
Create and maintain fake accounts
Download and view pirated content
Faking IP
Piggybacking: Using someone else’s credentials

Usage of Electrical Appliances

Usage of appliances like heaters, coils, iron boxes or any other heating/cooking electrical gadget is strictly prohibited inside the room unless the room has prepaid electricity meters.

Residents found cooking inside a room using electric cookers, coffee makers, roti makers, heaters or any combustible material, will be considered a serious violation leading to a penalty.

While leaving the room premises, residents must ensure that they switch off all lights, fans, electrical appliances including ACs, heaters, geysers, mosquito-repellent machines etc.

In case of power being run on DG back-up, usage of electrical items especially ACs, geysers, washing machines, elevators etc. will be restricted. Management can also take the liberty of revoking the electricity access of these temporarily to conserve power backup.

Residents should refrain from overloading the washing machines, ensuring that clothes are unloaded immediately after usage. In case clothes are found lying unclaimed, Syndicate Women's Hostel staff will not be held responsible if misplaced.

Residents should avoid stocking up the fridge unnecessarily. The housekeeping staff reserve the right to get rid of any leftovers found in the refrigerator

Health

The residents shall intimate Syndicate Women's Hostel Representatives immediately if any critical or transferable illness is detected to prevent other residents from getting infected.

The residents shall not consume any medication inside the premises, except which is prescribed by a registered medical practitioner.

Photography & Filming

Photography and filming shall be allowed but the residents shall maintain the privacy of other residents.

The common areas in Hostels are under CCTV surveillance for safety and security of the residents. The residents are advised to maintain decorum in common areas and not to obstruct / change the view of CCTV by any means.

Police Complaints

The residents shall inform the Residence Captain / Syndicate Women's Hostel Representative before dialling Police Emergency Numbers i.e. '100' in case of any emergency.

The residents shall immediately inform the Syndicate Women's Hostel Representative for any engagements or encounters with Police.

Visitors & Guests

All visitors must register at the reception area of the Hostel and provide all details and documents as requested by the Syndicate Women's Hostel Security team before entering any residence.

In specific male/female properties, visitors only from the same gender may enter the resident’s room with the consent of the resident’s roommate. If the roommate(s) has any objection or if the visitor is of the opposite gender, the visitor will only be allowed till the reception/common area. However, in co-ed residences, visitors of the opposite gender may be allowed to enter the room.

Residents are allowed to invite guests of the same gender for overnight stay on the premises by requesting a guest booking in advance on a paid basis. The permission for the same is subject to availability and the consent of the existing roommate(s). The guest can access Wi-Fi, food and common area amenities during their stay at the property. Charges for the stay and other expenses will be invoiced to the resident. For details regarding the duration of stay, amenities provided, associated charges, etc., the Warden can be contacted

Parents of the residents will be allowed to access the room in the presence of the resident during the day subject to the roommate(s) consent. For overnight stays, mothers will be allowed to stay with their wards, while the fathers are not allowed to stay. The Warden can be contacted for details regarding the duration of stay, amenities provided, associated charges, etc.

The Syndicate Women's Hostel Representatives will not entertain visitors of the residents in the event the resident is absent.

The resident will be wholly responsible and financially liable for all actions of the resident's visitor and guests.

The local residence management reserves the right to place restrictions on the access of visitors in the event that utility consumption increases dramatically, a visitor’s behaviour is inappropriate or hampers the decorum, or the people-carrying capacity of the building is compromised in any way.

Rent and Payments

The resident shall pay all fees and charges timely and, in the manner, prescribed as per their Resident Agreement.

Any disputes related to rent should be flagged to the customer experience team, as per the process laid out, and such requests will be actioned upon basis the timelines mentioned by Syndicate Women's Hostel. However, any pending disputes in rent should not be a reason for not making timely payments.

In case of continuous default of payments, Syndicate Women's Hostel reserves the right for immediate termination of Agreement and evicting the defaulter resident.

The residents may not be allowed to go on leaves or refuse to leave the premises with their belongings in case of pending rental payments until the same gets resolved and all the dues are cleared.

Complaints and Suggestions

The Syndicate Women's Hostel customer experience team will conduct feedback sessions on a regular basis. All the residents are asked to participate in the sessions actively so as to ensure the best delivery of services. From our perspective, any complaints, suggestions or enquiries are always welcome.

The residents are required to share feedback/submit queries/raise complaints to the Warden.

Defaming (Oral or written communication of a false statement about another that unjustly harms their reputation and usually constitutes a tort or crime) any person including fellow residents and Syndicate staff or influencing fellow residents for defaming any person or Syndicate by any means (i.e. directly, indirectly or on social media) is strictly prohibited. This may attract serious consequences including termination of the agreement and legal action.

Penalties and Fines

S. No.	Actions	Penalty
1	Smoking/Drinking in the property	Rs. 500 per instance
2	Bringing visitors of opposite gender to the room	Rs. 1,000 per instance
3	Bringing visitor without registering with Security	Rs. 2,000 per instance
4	Obstructing or changing view of CCTV cameras	Rs. 2,000 per instance
5	Taking food and utensils to the room without permission	Rs. 500 per instance
6	Lost Key replacement	Rs. 500 per instance
7	Leaving Lights/Water taps open in absence	Rs. 500 per instance
8	Using non-mandated electrical appliances in the rooms other than rooms having prepaid electrical meters.	Rs. 1,000 per instance

General

No animals or pets will be brought inside the Hostel by any person.

Syndicate Women's Hostel residences are apolitical and areligious. No political or religious gatherings will be permitted at the residence without the consent of the Syndicate Women's Hostel local residence management.

Syndicate Women's Hostel and the Syndicate Women's Hostel Representatives reserve the right to make spot checks on the Hostels and rooms without having to give prior notice to the residents.

Syndicate Women's Hostel will not be responsible for any packages / parcels received at the Hostel. residents are requested to coordinate & collect their parcels as soon as it reaches the Hostels from the delivery boy.

Electricians, contractors or any other service person may enter rooms as and when necessary, in the course of their duty under the supervision of the Syndicate Women's Hostel Representatives. The Syndicate Representative shall ensure that all such activity is done in a manner which respects the privacy and dignity of the residents.

The Syndicate Women's Hostel Representatives reserve the right to move residents to other rooms if there is a necessity or emergency.

The Syndicate Women's Hostel team reserves the right to revise the rules and regulations from time to time and will keep the residents informed of any changes in the form of notices. Ignorance of any such amendments to the rules will not be accepted as an excuse for any breach of rules and regulations.